Region V Council Meeting

April 15, 2003

 

Members Present: Goonen, Shrestha, Mickey, Lido(Miracola), Pelser, Gornto, Andola, Bryan, Frederick, Allen, Jordon (Baker), DeHeron, Smith, Kostrub, Williams, Hendrix-Hernadez

 

 

Call to Order and welcome by Mickey.   Mickey noted that the Region V PDC members have been quite busy with events since the last meeting.

 

Review of the minutes indicated the following:

  • That some members were no longer involved with the council or their status had changed, e.g., Christiansen no longer works in Monroe County nor for Bruce Waite.
  • Bylaws changes have not been finalized (most recent revision was noted on Blackboard with red highlighting). Anodal noted a section/page was missing.  Section was sent to Bryan during the meeting to be included on Blackboard.
  • Name spelling for Mickey and Pelser needed to be changed.

 

Motion to approve minutes as corrected  by Kostrub. Seconded by Pelser. Approved by Council members.

 

Shrestha noted a change in personnel at the state level and new titles. Kiser is now director if High Performing Team and McNeely is Director of Region IV Workforce Education and Manager of a High Performance Team.

 

Technical Support Institution-FAU report by Bryan was given on the adult education grant and the career and technical grant.  Noted the following:

  • One more full, face-to-face meeting was scheduled for May 15 and a teleconference for May 29th that will actually finish out the total number of meetings scheduled.
  • The May 16th event training in conjunction with Region V Adult Literacy Coalition will address a number of the deliverables in the FIU-TSI grant.
  • Palm Pilots for the Adult educators is scheduled for April 16th from 2 to 4 at FAU.
  • Blackboard site has been created with the chat rooms available for use by the sub committees.  At this date no subcommittees have used the chat rooms or the Discussion Board.  Bryan noted that if communication occurs in either, the work can be archived for future use.
  • All the products from the Adult education, Career and Technical grant and the FIU leadership grant have been placed on the Blackboard and the website as available.   Most products for the grants are located under Course Documents on Blackboard.
  • The bylaws that were submitted by Sheila Long need to be addressed (Mickey noted that Andola would during his report).
  • All the portfolios were given out to the Council members at earlier meetings.  Inserts will be provided at the next face-to-face meeting.  New portfolios are being created for the new Council members.
  • TARs have been processed as requested.  Few reimbursements have been requested from the Council members.  Noted that there needs to be more requests for travel for the GED and Sanibel conferences.
  • The meeting space has been arranged for the May 15 and 16 professional development activities.  Equipment have already been rented for that.  That takes cares of four of the objectives of the adult grant.  The meeting arrangements and promotional activities for May 16 are ongoing.
  • The data bases are constantly being revised.  The database will be revised again at the end of this grant period to reflect additions.  All the contacts lists are updated as we receive information.
  • A brief report of the surveys is on Blackboard and the website now.  The online assessment continues to receive hits. 
  • As noted in the deliverables anticipated, a number of presentations in the state have been made.  These presentations are under Accomplishments on the website.
  •  The Region V PDC calendar has been updated and the request made for ACE of Florida to include our events on their calendar. 
  • In terms of objective 3 in the grant, FAU TSI is working with FIU TSI, Smith, and Mickey to identify best practices for the region.  Currently we have the following products read y for the final CD-ROM:  community education exemplary practices; permissions from the GED 2002 people to include their lesson plans created in Region V; select products from other state projects that will serve our clientele; two products from Region V adult Literacy,; one product from FIU.
  • In terms of objective 4 on the adult grant, we did do the adult success stories but I only got pictures for that.  We did not have to arrange any travel or anything of that nature.  That deliverable wording will need to be altered. 

 

Motion made to accept report.  Moved by Gornto. Seconded by Andola. Voted for approval by Council

 

Technical Support Institution by Smith was given on the status of FIU grant.  Noted the following:

  • Information on the professional development seminar was sent in a word document and in Excel files.  All points made to the files of the Council.
  •  Of the total amount of funding (100k), funds were allocated for staff to attend four professional development meetings identified at the December meeting:  TechNET conference (no requests for travel in February); Literacy conference, April 9 and 11, (awarded 13 people of which 10 of the 13 attended the conference on literacy), GED conference is upcoming(June 3-6) and Sanibel conference (June 22-25).  More requests for travel need to get made to either FIU or FAU.
  • In addition to the provision of travel to attend meetings, FIU also is spearheading providing a professional development activity with Region V Adult Literacy Coalition and FAU TSI for May 16 aimed at teachers, administrators and volunteers.  Three concurrent sessions will be offered in the morning (two for teachers and one being for the administrators) and a closure of keynote presentation by Dr. Stitch in the afternoon.  Bryan is developing a web form for registering and a way to fax or mail via a flyer. Kostrub is marketing this opportunity through her resources. There is no cost for this.  Program will run from 8:00AM -3:00PM with a drawing from Stitch for $100.  Smith made an ardent plea for Council members to market and to support the event.
  • Smith noted that there were plans to have the DOE workplace development people to do a session for administrators on the afternoon of May 15, but this did not materialize for everything was rolled to Friday morning.
  • Smith reported on the awarding of the computers to identified community-based agencies. Smith is requesting a one page summary of the value of the computers to the receiving agency.
  • Smith also went into further detail regarding the vest practices CD-ROM.  He noted that a matrix of programs would be created that identified the program area and target population that was also by location.  
  • Smith reported on the marketing campaign and a need for input from the Council members as to appropriate persons to contact, or appropriate phone numbers, websites, etc., to include to enhance the product.  Questions arose as to whether numbers needed in multiple locations programs and services or was a central number or would it be better to have the multiple locations information. The creation of a matrix for locating services was also noted to enhance marketing.

 

Motion was made to accept Smith’s report by Lido. Seconded by Goonen. Voted for approval.

 

 

 

Committee Reports

 

Nominating Committee. 

Andola reported in Long and Hannah’s absence that the name of Amanda Duffy from the Florida Keys Community College was provided for consideration. Smith and others concurred that they had provided names as well but had received no response from Hannah at this time. 

 

Questions arose about members who had been absent repeatedly (e.g., Rockiki). Question rose if Delhia Garcia in family literacy could serve.  Suggestion made that Mickey contact potential people to have them at the next meeting.

 

Harrod was noted as a possible corrections person but he is a Dade county employee (principal). Mickey suggested we contact someone who was employed by corrections or the juvenile department. 

 

 

Shuster at Troy Academy was suggested as a member as well as Amanda Duffy, 305-296-9081, a RAVE officer at the community college and a support service specialist in Key West.

 

Request made to identify someone to serve in Hernandez-Hendrix position. Hernandez-Hendrix’s recent promotion to president on one of her campuses will make it impossible for her to serve on the Council.

 

 

 

Bylaws Committee.

Mickey noted that Long was retiring. Question arose if Long’s replacement could serve on the Council for the adult and GED area. Barbara Alphonso may be appointed, but that has not been officially done.

 

Andola, Long, Lido and Kostrub had a conference call and went through the by laws item by item.  Decision was to vote on this when we are in an person meeting and that would give people an opportunity to review all the details prior to that meeting.  Looking at what is on the web site however, all of article 6 was replaced with a totally different wording so the final accurate copy will be forwarded to Bryan for placement on web and in Blackboard. 

 

Business Linkages Committee. 

 

Hernandez-Hendrix and Lamus made individual telephone contacts and email contact to secure feedback what so ever.  Hernandez-Hendrix noted no response has been given.  Hernandez-Hendrix noted that a correction need to be made in the minutes (item 13) from earlier meeting to the business linkages report was given via email to Bryan to report.  At that time the members of my business linkages committee were requested to suggest their ideas and strategies for improving the working relationships between education and business and industry-none of the members responded by the Feb 20 conference call.  

 

Smith concurred with report that made repeated calls by Lamus had resulted in little if any feedback. Smith indicated that he plans to use the input of the committee and others for the marketing project to try and get some response going.

 

 

Adult Education Grant and Vocational Education Grant Committee

No reports given at this time.

 

New Business

McNeely noted that a funding request has been submitted for $30,000 for Region V PDC for career and technical education; $30,000 for Region V PDC for adult education; $100,000 for leadership, and $100,000 for the Region V Adult Literacy Center.  When queried on the types of products needed, he suggested:

  • More needs assessments
  • Sharing of statewide resources
  • Advertising of presenters (state stars)
  • Expansion of website
  • Shared topics of concerns
  • Enhanced marketing.

 

Announcement was made that a Drive In-Funding Workshop was scheduled for May 1 to address new forms.  May 31 is deadline for grants.

 

Meeting adjourned. Motion: Gornto. Seconded: Andola.